ExpiryBoard
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For contractors

Never send an operative out with an expired card.

ExpiryBoard tracks CSCS cards, IPAF and PASMA tickets, first aid, insurance, equipment inspections and plant servicing in one place, and emails you before any of them lapse.

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  • 14 day free trial
  • No credit card required
The problem

Cards and tickets expire quietly.

Most teams of five to fifty keep renewal dates in whatever is nearest to hand.

  • A spreadsheet of cards and tickets that lags behind the team
  • Outlook reminders set by one person who has since moved on
  • Inspection certificates in a shared folder nobody browses
  • Plant servicing dates written in a site diary

It is rarely dramatic. Usually it is an operative turning up without a valid card, or a client asking for a certificate that expired last month.

Who this is for

Is this for your business?

  • Contractors with roughly 5–50 employees
  • Office managers
  • Operations managers
  • Project managers
  • Businesses using spreadsheets or Outlook today
Why ExpiryBoard

What you get from day one.

Reminders before it lapses

ExpiryBoard emails a reminder before a card, ticket, policy or inspection expires, so renewals can be booked in time.

People and companies together

Hold records against your operatives and against the companies and suppliers you work with, on the same dashboard.

Certificates on hand

Upload the card, ticket or inspection certificate to its record so it can be sent on the moment a client asks.

expiryboard.com / dashboard
2
Expired
3
Due soon
4
Current
Search records…
+ Add record

  • Employers Liability Insurance

    Acme Contracting Ltd · Insurance

    Expired· 9d ago

  • First Aid at Work

    Sarah Reid · Training

    Expired· 4d ago

  • NICEIC Registration

    Northline Electrical · Registration

    Due soon· in 12d

  • Driving Licence

    James Okafor · Licence

    Due soon· in 28d

  • Fire Marshal Training

    Priya Shah · Training

    Plan ahead· in 63d

  • Public Liability Insurance

    Riverside Cleaning Co · Insurance

    Current· in 231d
How it works

Three steps to a clear view of every card and ticket.

01

Add a record

Add the person, company or document you need to track.

02

Set the expiry date

Choose when it expires and where reminders should be sent.

03

Get reminded

ExpiryBoard emails you before the date is missed.

Example records

What contractors typically track.

Each record belongs to a person, a company or a piece of equipment, and carries its own dates, notes and document.

  • Card

    CSCS Card

    James Okafor

  • Ticket

    IPAF 3a / 3b

    Sarah Reid

  • Ticket

    PASMA Towers

    Danny Whyte

  • Training

    First Aid at Work

    Priya Shah

  • Insurance

    Employers Liability Insurance

    Your company

  • Inspection

    LOLER Inspection — 2t Chain Hoist

    Plant store

  • Servicing

    Telehandler Service

    Plant — CX19 LTF

  • Supplier

    Public Liability Certificate

    Northline Electrical

Inside a record

Every card, ticket and inspection on one page.

Open a record to see the dates, the certificate, who the reminder goes to and every previous renewal.

expiryboard.com / records

CSCS Card

James Okafor · Card

Due soon· in 26d
Issued
14 Mar 2023
Expires
14 Mar 2026
cscs-card-j-okafor.pdfDownload

Reminder scheduled 30 days before expiryTo office@northlinegroundworks.co.uk

Renewal history
  • Renewed 202314 Mar 2023 — 14 Mar 2026
  • Renewed 201814 Mar 2018 — 14 Mar 2023
Comparison

Why not a spreadsheet?

Spreadsheets list cards and tickets well. They do not tell you when one is about to run out.

A spreadsheet or calendar

  • Someone has to check the sheet to spot a renewal
  • Certificates live in a folder, not with the record
  • A card buried in row 60 is easy to miss
  • Old tickets are overwritten, so history is lost
  • Office and site work from different copies

ExpiryBoard

  • An email lands before the card, ticket or inspection expires
  • One dashboard shows expired, due soon and upcoming across the team
  • Certificates sit with the record, ready to send to a client
  • Renewal history is kept each time a card or ticket is renewed
  • Your office and site staff see the same records

Export a PDF summary whenever a client or insurer asks for one.

Typical customer

What this looks like in practice.

An illustrative example, not a real customer.

Typical contractor

  • Around 20 employees
  • Cards, tickets and training certificates
  • Insurance renewals
  • Equipment inspections and plant servicing
  • Supplier documents

Example only

The value

Why businesses choose ExpiryBoard.

  • One missed renewal can delay a start on site.
  • Expired insurance can interrupt work with a client.
  • An out of date card means rearranging the day.
  • Equipment inspection dates are easy to overlook.

ExpiryBoard cuts down the manual checking. Renewal dates stay visible, certificates stay to hand, and a reminder arrives while there is still time to book.

Everything included

One plan. Every feature.

Nothing is held back for a higher tier.

  • Unlimited records
  • Unlimited reminder emails
  • Reminder digests
  • Document storage
  • Renewal history
  • Team members
  • Dashboard
  • PDF export
  • Monthly and annual plans
  • Designed for small UK businesses
  • Secure document storage
  • Automatic reminder emails
  • 14 day free trial
  • No credit card required
FAQ

Questions, answered.

Common questions

Before you start.

Also track

What else do you need to keep track of?

Know before a card or ticket runs out.

Start your free trial today and begin tracking your first expiry in minutes.

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  • 14 day free trial
  • No credit card required
  • Start tracking your first expiry in minutes