ExpiryBoard
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Certificates and documents

Never miss another certificate renewal.

ExpiryBoard keeps every certificate, licence and insurance policy in one place, stores the document with it, and emails you before the expiry date.

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  • 14 day free trial
  • No credit card required
The problem

Most expiry dates still live in a spreadsheet.

Certificates get tracked in several places at once. None of them speak up when a date is close.

  • A spreadsheet that only one person keeps up to date
  • Outlook calendar entries that were set once and never revised
  • A paper diary or wall planner in the office
  • Certificates saved across shared folders and email attachments

The date passes quietly. You find out when a customer, insurer or auditor asks for the current certificate.

Who this is for

Is this for your business?

  • Small businesses
  • Facilities teams
  • Professional services
  • Contractors
  • Operations managers
Why ExpiryBoard

What you get from day one.

Automatic email reminders

ExpiryBoard emails a reminder before a record expires, to the reminder address you set on each record.

Secure document storage

Attach the certificate or policy document to its record and download it again whenever it is asked for. Documents stay private to your organisation.

Complete renewal history

When something is renewed, the previous version stays on file so you can see what the record looked like before.

expiryboard.com / dashboard
2
Expired
3
Due soon
4
Current
Search records…
+ Add record

  • Employers Liability Insurance

    Acme Contracting Ltd · Insurance

    Expired· 9d ago

  • First Aid at Work

    Sarah Reid · Training

    Expired· 4d ago

  • NICEIC Registration

    Northline Electrical · Registration

    Due soon· in 12d

  • Driving Licence

    James Okafor · Licence

    Due soon· in 28d

  • Fire Marshal Training

    Priya Shah · Training

    Plan ahead· in 63d

  • Public Liability Insurance

    Riverside Cleaning Co · Insurance

    Current· in 231d
How it works

Three steps to a clear view of every certificate.

01

Add a record

Add the person, company or document you need to track.

02

Set the expiry date

Choose when it expires and where reminders should be sent.

03

Get reminded

ExpiryBoard emails you before the date is missed.

Example records

Records people usually start with.

Every record holds a name, the person or company it belongs to, a category, issue and expiry dates, notes and an optional document.

  • Insurance

    Employers Liability Insurance

    Acme Contracting Ltd

  • Insurance

    Public Liability Insurance

    Acme Contracting Ltd

  • Insurance

    Professional Indemnity Insurance

    Acme Contracting Ltd

  • Registration

    Gas Safe Registration

    Northline Heating

  • Licence

    Waste Carrier Licence

    Acme Contracting Ltd

  • Certificate

    ISO 9001 Certificate

    Acme Contracting Ltd

  • Servicing

    Vehicle MOT

    Fleet van — YB21 XKR

  • Inspection

    PAT Testing

    Head office

Inside a record

Everything about a certificate, on one page.

Open a record to see its dates, the document, who the reminder goes to and every previous renewal.

expiryboard.com / records

Employers Liability Insurance

Acme Contracting Ltd · Insurance

Due soon· in 21d
Issued
01 Jan 2026
Expires
01 Jan 2027
employers-liability-2026.pdfDownload

Reminder scheduled 30 days before expiryTo office@acmecontracting.co.uk

Renewal history
  • Renewed 202601 Jan 2026 — 01 Jan 2027
  • Renewed 202501 Jan 2025 — 01 Jan 2026
  • Original01 Jan 2024 — 01 Jan 2025
Comparison

Why not a spreadsheet?

A spreadsheet is a good list, and most businesses start there. A list only helps when somebody opens it.

A spreadsheet or calendar

  • Reminders are manual, so someone has to remember
  • Documents sit in a separate folder or inbox
  • A row is easy to overlook
  • No renewal history when a certificate is replaced
  • Sharing means sending another copy

ExpiryBoard

  • Reminders arrive by email, so nobody has to remember to check
  • The dashboard shows what is expired, due soon and upcoming at a glance
  • Certificates are stored against the record they belong to
  • Renewal history is kept automatically each time you renew
  • Colleagues you invite see the same records, not their own copy

You can still export a PDF whenever someone asks for a summary.

Typical customer

What this looks like in practice.

An illustrative example, not a real customer.

Typical small business

  • Around 15 staff and one office
  • Employers and public liability insurance
  • Licences and registrations
  • PAT testing and fire equipment inspections
  • Certificates asked for by clients

Example only

The value

Why businesses choose ExpiryBoard.

  • Expired insurance can hold up work with a client.
  • A lapsed licence or registration is awkward to explain.
  • Chasing paperwork at short notice wastes a morning.
  • Certificates asked for at short notice are easy to mislay.

ExpiryBoard reduces the manual checking. The dates stay visible, the documents stay with the record, and a reminder arrives in good time.

Everything included

One plan. Every feature.

Nothing is held back for a higher tier.

  • Unlimited records
  • Unlimited reminder emails
  • Reminder digests
  • Document storage
  • Renewal history
  • Team members
  • Dashboard
  • PDF export
  • Monthly and annual plans
  • Designed for small UK businesses
  • Secure document storage
  • Automatic reminder emails
  • 14 day free trial
  • No credit card required
FAQ

Questions, answered.

Common questions

Before you start.

Also track

What else do you need to keep track of?

Every certificate, one clear place.

Start your free trial today and begin tracking your first expiry in minutes.

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  • 14 day free trial
  • No credit card required
  • Start tracking your first expiry in minutes